JOIN THE NAPERVILLE ART LEAGUE TEAM
NOW HIRING: Gallery Administrative Associate
GALLERY ADMINISTRATIVE ASSOCIATE
Part-time, hourly position. (approx. 16 to 20 hours per week)
Flexible hours are a plus!
Please submit full resume with cover letter. Incomplete applications will not be reviewed.
A reliable, friendly front desk employee with a helpful, positive attitude. The Administrative Associate reports to the Executive Director, and supports the organization’s mission. The Administrative Associate is essential to member and visitor relations. The role has daily facility and organizational support responsibilities including reception, office and clerical duties. Also processes sales and class registrations. Supports Executive Director and assists Board of Directors and committees in execution of duties as directed.
Essential Duties & Responsibilities:
Responsible for customer service including greeting guests, processing sales, answering phones, performing clerical duties with attention to detail, communicating via email and processing and distributing reports.
Processes Gallery sales. Adheres to sales tax procedures. Keeps accurate receipt records.
Processes memberships and class registrations including payments.
Assists in the production of class schedules.
Arranges for printing and mailing of monthly newsletter and other projects.
Works with various vendors including printers, hired teachers and more.
Maintains membership directories, files, manuals, calendar.
Assists with correspondence including email and letters.
Monitors supply inventories. Advises responsible person about need to purchase.
Maintains calendar of facility use, scheduled activities, classes, events.
Maintains databases and mailing lists as directed.
Helps assure professional appearance of facility; helps manage daily facility operations.
Helps assure the safety and security of facility and guests.
Maintains a knowledge of Microsoft Office, Access and familiarity with social media including Facebook and web content.
Consults with Executive Director on professional development opportunities.
Please contact us via email, do not call.